Coordinate activities of staff and convention personnel to make arrangements for group meetings and conventions.

Other names for Meeting and Convention Planners: Catering and Convention Services Coordinator, Catering and Convention Services Manager, Catering and Convention Services Sales Manager, Catering Manager, Conference Director, Conference Manager, Conference Organizer, Conference Planner, Conference Planning Manager, Conference Producer, Conference Service Coordinator, Conference Services Manager, Conferences or Conventions Reservationist, Convention Manager, Convention Services Manager (CSM), Convention Worker, Corporate Event Planner, Director of Catering and Convention Services, Director of Conference Services, Director of Conference Services and Catering, Director of Convention Services, Director of Events, Event Coordinator, Event Manager, Event Organizer, Event Planner, Event Planning Manager, Events Manager, Facility Coordinator, Meeting Coordinator, Meeting Planner, Meeting/Event Planner, Party Planner, Sales Manager, Scheduling Coordinator, Special Events Coordinator, Special Events Director, Special Events Planner, Trade Show Coordinator, Wedding Designer, Wedding Planner,

• Consult with customers to determine objectives and requirements for events such as meetings, conferences, and conventions.
• Monitor event activities to ensure compliance with applicable regulations and laws, satisfaction of participants, and resolution of any problems that arise.
• Confer with staff at a chosen event site to coordinate details.
• Review event bills for accuracy, and approve payment.
• Plan and develop programs, agendas, budgets, and services according to customer requirements.
• Coordinate services for events, such as accommodation and transportation for participants, facilities, catering, signage, displays, special needs requirements, printing and event security.
• Arrange the availability of audio-visual equipment, transportation, displays, and other event needs.
• Inspect event facilities to ensure that they conform to customer requirements.
• Maintain records of event aspects, including financial details.
• Conduct post-event evaluations to determine how future events could be improved.
• Negotiate contracts with such service providers and suppliers as hotels, convention centers, and speakers.
• Meet with sponsors and organizing committees to plan scope and format of events, to establish and monitor budgets, or to review administrative procedures and event progress.
• Direct administrative details such as financial operations, dissemination of promotional materials, and responses to inquiries.
• Evaluate and select providers of services according to customer requirements.
• Read trade publications, attend seminars, and consult with other meeting professionals to keep abreast of meeting management standards and trends.
• Organize registration of event participants.
• Design and implement efforts to publicize events and promote sponsorships.
• Hire, train, and supervise volunteers and support staff required for events.
• Obtain permits from fire and health departments to erect displays and exhibits and serve food at events.
• Promote conference, convention and trades show services by performing tasks such as meeting with professional and trade associations, and producing brochures and other publications.
• Develop event topics and choose featured speakers.

• Desktop computers
• Notebook computers
• Overhead projectors
• Personal computers
• Public address systems
• Two way radios
• Multimedia projectors
• Videoconferencing systems

Project management software

Office suite software

Graphics or photo imaging software

Word processing software

Presentation software

Spreadsheet software

Desktop publishing software

Data base user interface and query software

Web platform development software

Facilities management software

Internet browser software

Electronic mail software