Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings. May also train and supervise lower-level clerical staff.

Other names for Executive Secretaries and Administrative Assistants: Human Resources Administrative Assistant, Management Assistant, Office Administrator, Office Assistant, Office Automation Secretary (OA Secretary), Office Manager, Personal Assistant, Personal Secretary, Program Support Assistant, Program Support Specialist, Secretarial or Administrative Duties Administrative Assistant, Secretarial or Administrative Duties Clerical Administrative Assistant, Staff Assistant, Trust Manager Assistant, Unit Secretary, Administrative Aide, Administrative and Technical Specialist, Administrative Assistant, Administrative Associate, Administrative Coordinator, Administrative Liaison, Administrative Office Assistant, Administrative Office Specialist, Administrative Officer, Administrative Secretary, Administrative Services Assistant, Administrative Specialist, Administrative Supervisor, Administrative Support Specialist, Clerical Specialist, Community Youth Secretary, Confidential Secretary, Corporate Secretary, Executive Administrative Assistant, Executive Assistant, Executive Associate, Executive Secretary, Executive Staff Assistant, Executive, Secretarial, Managerial, or Official Duties Assistant, Financial Secretary,

• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals.
• Prepare responses to correspondence containing routine inquiries.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare agendas and make arrangements for committee, board, and other meetings.
• Make travel arrangements for executives.
• Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.
• Compile, transcribe, and distribute minutes of meetings.
• Attend meetings to record minutes.
• Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
• Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
• Manage and maintain executives' schedules.
• Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Set up and oversee administrative policies and procedures for offices or organizations.
• Supervise and train other clerical staff.
• Review operating practices and procedures to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
• Interpret administrative and operating policies and procedures for employees.